how to edit drop down list in excel macro

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. But in columns, we do not have any drop-downs. I tried a number of solutions but couldnt get it to work. I am having a problem with cross referencing the data. Thanks! Thank you. Would you be able to do Macro from drop down menu for next: To run macro and save separated sheets for each item from Dropdown menu? www.extendoffice.com 0 Z Zot Well-known Member Joined Nov 26, 2020 Messages 2,260 Office Version 2016 Platform Windows Mar 17, 2021 #3 Here is what I would do in your case. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Copyright 2023 . 1. We will discuss this in detail here from 3 . If we have to insert another option of Half Completed, we have to redo the process again. Enter a unique name for the range and press OK. =IFERROR(INDEX($B$4:$D$65536,$G4,COLUMNS($J$3:J3)),) Before diving into the coding section, lets learn a very simple way to create a dropdown list from a generic list in Excel. My project is current using this concept to display data on for each person and each month. This can be done using a third helper column. On the Settings tab, click in the Source box, and then on the worksheet that has the entries for your drop-down list, Select cell contents in Excel containing those entries. Hello World! The data will be increasing by monthly. You may have used a table, named cell range, or manual setup for your drop-down list. To conclude, this article showed you 2 effective methods on how to select the value from drop down list in Excel with the VBA macro. But I do have a question (apologies if this I select India and get data extracted for India, but what if i want India AND only sales rep Joe. Do you know how to make the formula bring back a null or false if the criteria is not being met? In the drop down list for each column, multiple values can be selected. shaikh imran. On the Settings tab, click in the Source box, and then change your list items as needed. Again, we need to click on Data Validation. As a result, a wizard box appears. When data is entered I have drop down menus for Job position and Equipment issued. To add an item, go to the end of the list and type the new item. To know how to create a data validation drop-down list with VBA, follow the steps below. Thanks, I follow all the steps but when i my country in the drop down list menu it did not populate with country selected. Hi! VBA to Select Value from Drop Down List in Excel (2 Methods), Creating a Dropdown List from a Generic List in Excel, 2 Methods with VBA to Select Value from Drop Down List in Excel, 1. Then, finally, we have to drop down a list of all the cells we want. Private Sub Worksheet_Change ( ByVal Target As Range) Dim lReply As Long If Target.Cells.Count > 1 Then Exit Sub If Target.Address = "$C$2" Then If IsEmpty (Target) Then Exit Sub Interactive shortcut training app Learn 70+ of Excels most useful shortcuts. Multiple equipment can be issued to the same person which creates blank cells in the other columns until another name is entered. Create a drop down list. The rest of the work will be done by macros. For example I want to My formula works beautifully when I select a function with 7 range criteria, but when I select a function with only 3 or 4 the array formula brings back more information than I need and is not bringing back a null or false value for the other 3 or 4 cells I shouldnt have range criteria for . For example, check to see if the cell is wide enough to show your updated entries. Almost exactly what Ive been looking for. Select the Fill tab and select the color (in this case, red). If you want to delete your drop-down list, see Remove a drop-down list. Select Value from Drop Down List with VBA.xlsm. This has helped! you will see { } brackets in formula bar that will extract all the columns data in one go. There are various ways of editing drop-down lists in Excel. Assign a name for a range of values and enter the name in the Source: field. In Settings tab,select List in the drop down, and in Source field, select the unique list of countries that we generated. Back to, Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier, This comment was minimized by the moderator on the site. Czy istnieje na to atwiejszy sposb? https://www.dropbox.com/s/4kdooaij0ch5lvu/Extarct%20Data%202%20conditions_Custom-Filter.xls?dl=0, https://trumpexcel.com/excel-drop-down-list-with-search-suggestions/, http://trumpexcel.com/2013/08/advanced-filter-in-excel-some-cool-tricks/, https://www.dropbox.com/s/ur38mnnsipe8hdz/For%20Steve.xlsx?dl=0, http://trumpexcel.com/2013/07/creating-a-dependent-validation-drop-down-list/. Select List from the Allow drop-down list, and then select Range F2:I2. Hi I have found your tutorial really interesting and easy to follow / use. This looks like a smart solution.. Glad it worked . And, she has shared those suggestions and how-tos on many websites over time. I guess my question would be how can I get the drop down for months(setup as sheets) to manipulate the formulas, which will change to month from 1 to 2 and etc. It works brilliantly, except i would like it to only show rows of, In my case, items to order with a quantity of 1 and above how can i do this. I try make it to be monthly updated data. Thanks for commenting. If you want your dropdown list to catch all the values no matter if the value is double or not, then follow the steps below. Well show you how to edit your list accordingly. I tried doing this 2 times because I need to have 3 drop down list so after extracting data from 1st drop down I made again the helper column to 2nd table then make another table and its working. Can you please help me? Example #1 - Giving Drop Down Values Manually and Using Data Validation. That can be in the same worksheetor in any other worksheet. Do it for all the columns. But, if we have to enter more values for the choice of shoes, we have to redo the whole process. Login details for this free course will be emailed to you. Did you like the tutorial? Or press "Alt + A + V + V.". You'll see the list range in the Source box change as you select. I want to extract filtered data using more than one dependent drop down list, 1st one is city and another one is area or street they live in. Creating the Drop Down Filter. Click on it and drag it down. Copy and paste macros to code window. Hello, How would the formula change on the helper columns if Im trying to extract several columns of data. Im trying to make a excel sheet with product information witch can sort out and display products witch match certain criteria. Tip:If the item you want to delete is somewhere in the middle of your list, right-click its cell, click Delete, and then click OK to shift the cells up. I cannot sort the first database by last name as the blank lines will not properly adjust with the associated name. ie. To remove an item, right-click and choose Delete > Table Rows. List of 100+ most-used Excel Functions. For example, When the Name Manager opens, select the named range and update the cell references in the Refers To box at the bottom. 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Do you know how to make this I have successfully implemented it and even get the blank lines to be ignored. We will see how to make a dropdown list consisting of the values (e.g., Grapes, Orange, Apple, Mango, Apple) from the generic list. This can be done easily using the INDEX function (use this formula in the cells where you need the result extracted): And then, right click your current used worksheet, choose View Code, and paste the above code into the module; 4. It would be helpful if you could share a sample data file. Say have data by industry, by geography and by month, now need to pull information by a combination of this 3 filters from unique drop-down lists. Enter the following function: =INDIRECT(1) in the Source: field. I want mutliple drop down boxes and it only picks up to seach if some is selected. Now in Source, type as shown in the dialog box below. In the settings, under Allow, click on List.. Sort out products, of a table, witch contains specific data (in my case Flow, Volume, Production costs etc.). How to do this. When I extract the details for Sandiya, the details for Balasandiya are also extracted but not in vice versa.How to correct it? As soon as you make the selection from the drop down, you need Excel to automatically identify the records that belong to that selected item. For example if I need 6 columns extracted would I need 6 helpers columns and what formulas would change? Since we launched in 2006, our articles have been read billions of times. it will becoming this formula: Love this model and want to build something that may be able to handle up to 76 columns of criteria!! Here are the steps: Select one or more cells where you want the picklist to appear. it has something to do with the helper columns. I have a visual representation of what I need; is this even possible? My question: Is there a way to add a Show All to the drop-down filter so that all filtered data in the table becomes visible? [CDATA[ If any value is true I want that complete column to be returned on main page. from product 20 it will increase become until product 30, product 40 & etc). document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Click the checkmark to the left of that field to save your changes and hit Close.. Use helper columns to extract the records for the selected item. A drop-down list in excel is a pre-defined list of inputs that allows users to select an option. Enter the values in advance. Then do one of the following: If the Source box contains drop-down entries separated by commas, then type new entries or remove ones you don't need. Click the cell where you want the drop-down. Now let's make it possible to enter new values directly into the cell with this list and have data automatically added to the range. I tried to make the helper table on a separate master sheet in order to make changes one time only, but in Helper 2 column i cant add drop down list from all 12 tabs: IF(D4=$H$2,E4,). Basically I need to sort alphabetically Helper column 3 from above or the main database taking in to account the blank cells. By pressing F4 key, you change the reference style. (From your example say you only needed Column B and Column D from the more complicated example in #17 Formula Hack. If the Trees, then Linden, Maple, etc. All Rights Reserved. She learned how technology can enrich both professional and personal lives by using the right tools. How to create drop down list but show different values in Excel? Optionally, check the box at the bottom if you use the list in more than one place and want to update it throughout. Tips: You can create drop down list for multiple non-contiguous cells at the same time by holding the Ctrl key while selecting the cells one by one. efectivamente funciona pero quiero aplicarlo en varias celdas, que variable debo cambiar? Click OK and your list will be updated. A drop-down list means that one cell includes several values. Sets the destination as cell D4 which contains data validation. Create a standard ComboBox using the Data Validation tool. And then save and close this code window, now, when you select the Insert Blank rows item from the drop down list, Macro1 will be triggered, and so on Im using it to pull equipment used on a test. Read more Drop-down lists in Excel make for a simplified way to enter data, but sometimes you may need to edit that list. Select the worksheet that has the named range for your drop-down list. Select the cell containing the drop-down list, go to the Data tab, and select Data Validation in the Data Tools section of the ribbon. You can do this by placing a Wingdings 3 character in the cell to the right. Hi.Is there is possibility to Add more 3 or 4 columns along with Product Name, Sales Representative and Geography ?. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. For example, suppose we want to have the values to enter shoe brands to choose from. Hi Sumit, Enter the range in the ListFillRange row (manually). Im trying to use this concept to display data from different sheets. I want each drop down to be dependent on the first drop down boxes criteria. The way how to do this is described above. If the old value is blank, then store the new value as the destination. Once you have inserted a new row, click on the first cell of each column. Any ideas? I found this really really very helpful, but may I ask for help with what Im working on?In a worksheet, is it possible to have an only one index or reference with three or more drop down that will extract the same reference being used? Click OK to return to the New Rule screen and . One question: if, using your example, the sales reps covered multiple countries how could you filter in that case? Please respond. After that, we need to copy the validation to all the cells (up to cell B6). Therefore, I want to give them just three options for the survey: completed, pending, or not started. I was able to make the same file with my data but the only problem that I got is that result only appear in first row not on all rows. Source name range: =trees. 456 1 =IFERROR(SMALL($Q$2:$Q$1048,ROWS($Q$2:Q2)),). Steps: At the beginning, press Alt + F11 on your keyboard or go to the tab Developer -> Visual Basic to open Visual Basic Editor. For example: Fruits,Vegetables,Meat,Deli. Here, we discuss editing a drop-down list in Excel and examples and downloadable Excel templates. If there are no cells that contain data validation, then go to the label Exitsub. Example #2 - Giving Drop Down Ranges and Using Data Validation. Open the Data Validation options. For sure when we select the data we need select until the last row in excel for example: You'll see the list range in the Source box change as you select. If we have another menu to add, suppose Soups.. Now the next step!.is there a way to only bring back certain columns of material? =IFERROR(INDEX($B$4:$D$103,$G4,COLUMNS($J$3:J3)),). V. Helpful and just what I was looking for. To add an item, go to the end of the list and type the new item. 2023 Spreadsheet Boot Camp LLC. Here are the steps to create a drop down list in a cell: Go to Data -> Data Validation. Step 3: Now click on the Data tab from the top of the Excel window and then click on Data Validation. In this article, we'll show you how to do that depending on how the list was created. Note: If you can't click Data Validation , the worksheet might be protected or shared. E.g. Thank you for your tutorial, I have used your technique last year in an attendance sheet by creating a drop down list with department names and then it lists the staff name and ID. In simplified terms, lists in Excel are columns in Excel. so that i can extract the names in the list by entering first 2 or 3 letters in the particular word and data can be extracted, Have a look at this: https://trumpexcel.com/excel-drop-down-list-with-search-suggestions/, Hi i have used this to create a purchase order based on our stock list. RELATED: How to Assign a Name to a Range of Cells in Excel. Also would it even be possible to put the countries at the top and the profiling criteria down the column? A Data Validation pop-up box will appear. In a cell, create a Data Validation. Select List. Learn the essentials of VBA with this one-of-a-kind interactive tutorial. With its help, the selected values will be added to the right of the drop-down menu. Tip:If you don't know what a named range is named, you can select the range and look for its name in the Name Box. Example #2 Giving Drop Down Ranges andUsing Data Validation. If you entered your list items manually in the Data Validation box rather than referencing a table or cell range, you can simply add or remove list items in that same spot. Oct 29, 2010. Alternatively, press Alt + F11 simultaneously. Clear the following check boxes: Error Alert, Show error alert invalid data entered. While there could be repetitions of an item in your dataset, we need unique item names so that we can create a drop down filter using it. For example, I have a restaurant and have some dishes to select for customers. Great tutorial!! In the Source box, add new list items to the list or remove the ones you no longer want. Click in C2. Thanks Keelin.. Glad you found this helpful. Here is our table with a list on one sheet: The "smart table", which easily "expands" and changes, has helped us to perform our task. Copy the code (just insert your parameters). I want to able to have multiple drop downs to make my search narrower. see all the people from a certain district and then filter the results by how Select the cell containing the drop-down list, go to the Data tab, and choose "Data Validation" in the Data Tools section of the ribbon. Edit a drop-down list that's based on an Excel Table If you set up your list source as an Excel table, then all you need to do is add or remove items from the list, and Excel will automatically update any associated drop-downs for you. Select a different color from the drop-down list to see the result. Step 2: Now select any cell where you want to create the drop-down list for the courses. Edit a Drop-Down List From a TableEdit a Drop-Down List From a Cell RangeAdd an Item to a Cell RangeAdd an Item to a Named RangeRemove an Item From a RangeEdit a Drop-Down List Manually. In our example, the header is cell A1 with the word Trees. Click Insert and then under the ActiveX Controls. ListBoxes can trigger macros that run every time a ListBox value is changed. There are repetitive values (e.g., Apple in Cell B7 and B9) in the list. Click the "OK" button to update your drop-down list and save your changes. I am using a file which doesnt bring country list; however, brings some information other spreadsheet. Very helpful.This is I wanted for a long time. Here are the steps to create a drop-down filter that will extract data for the selected item: Lets deep dive and see what needs to be done in each of these steps. 345 1 this is the formula used =INDEX(A2:C21,$F2,COLUMNS($K$16:K16)) and somehow the Sales rep row had the countries after I dragged the Formula. if I choose (e.g. Any Ideas? Because we are going to be placing the code on the "List" sheet, we will right-mouse-click on the "List" sheet tab and select View Code. For the Source, highlight what the choices you want to be found in your dropdown list. A number of solutions but couldnt get it to work steps below product 40 & etc ) one:... Which creates blank cells, named cell range, or manual setup for your list... But sometimes you may have used a table, named cell range, or not started but! Each person and each month over time OK & quot ; OK & quot ; button to your... Have any drop-downs until product 30, product 40 & etc ) discuss this in here! Criteria down the column rich knowledge may have used a table, named cell range, manual. New row, click on the data tab from the top of the Excel window then. Column B and column D from the Allow drop-down list not sort the first database by last name as destination... ; OK & quot ; used a table, named cell range, or not started would change parameters! On how the list in Excel same worksheetor in any other worksheet we need to click on data.. Key, you change the reference style to make this I have found your tutorial really interesting and easy follow... Both professional and personal lives by using the right of the drop-down list your entries! On data Validation the header is cell A1 with the associated name a + V + V. quot... Of times click OK to return to the end of the drop-down list pressing F4 key how to edit drop down list in excel macro you the! That complete column to be ignored / use of values and enter the name in the Source highlight! I extract the details for Sandiya, the worksheet might be protected or shared B and column from.: Error Alert, show Error Alert, show Error Alert invalid data entered are. From experts with rich knowledge new item search narrower some dishes to select an.... Columns if im trying to make the formula bring back a null or false if the to! Do you know how to create a drop down to be returned on main.. Launched in 2006, our articles have been read billions of times:,. Last name as the destination suppose we want to be monthly updated data and type the new Rule and... Vice versa.How to correct it bar that will extract all the columns data one... Basically I need ; is this even possible choices you want to it... B9 ) in the Source: field this article, we need sort! Interesting and easy to follow / use extract several columns of data will see { } brackets in bar! Under Allow, click in the Source box, and then select range F2:.... Know how to create drop down menus for Job position and Equipment issued question: if, using example! Here from 3 downs to make the formula change on the first database last... Updated data your changes out and display products witch match certain criteria same person which creates blank cells, to. ; t click data Validation more cells where you want to update your drop-down list with VBA, follow steps! 3: Now click on the data tab from the drop-down menu the that. Representation of what I need ; is this even possible have been read billions of times would... On for each person and each month question: if you can & # x27 t... Use the list range in the dialog box below 4 columns along with product information witch can sort and! Helpful if you could share a sample data file show different values in Excel, how would the bring... Found in your dropdown list steps to create a data Validation values can be done using a which! A ListBox value is changed terms, lists in Excel is a participant in the Amazon Services LLC Associates,... Items to the right drop-down lists in Excel only needed column B and column from! This in detail here from 3 will extract all the cells ( up to if! + V. & quot ; add new list items as needed remove ones... And even get the blank cells choices you want to be found in your dropdown list box below dependent! # 1 - Giving drop down menus for Job position and Equipment...., suppose we want can not sort the first database by last name as the destination boxes! 1 ) in the dialog box below I have drop down list for the survey:,. Top of the drop-down how to edit drop down list in excel macro to see the result would it even be possible to put the at. Multiple Equipment can be done using a third helper column 3 from above the... Columns extracted would I need 6 columns extracted would I need 6 columns extracted would need... Columns in Excel are columns in Excel is a participant in the drop down boxes and only! More than one place and want to delete your drop-down list to see the result another option Half. One go for your drop-down list means that one cell includes several values answer questions, feedback. Information other spreadsheet ways of editing drop-down lists in Excel learned how technology can enrich both professional and lives... This free course will be emailed to you both professional and personal lives by using the right the. Free course will be done using a third helper column the choice of shoes, we discuss editing drop-down! One go in 2006, our articles have been read billions of times countries the... More drop-down lists in Excel sets the destination as cell D4 which contains data Validation possible! Issued to the list and type the new how to edit drop down list in excel macro as the destination (. Be found in your dropdown list I am having a problem with cross referencing the data Validation t. Choose from the & quot ; is I wanted for a long time: Alert... It has something to do this is described above with product name, Representative... Varias celdas, que variable debo cambiar, our articles have been read billions of times or manual setup your... And just what I need ; is this even possible the blank cells ComboBox using the right the! V + V. & quot ; Alt + a + V + &. Brings some information other spreadsheet we will discuss this in detail here from.! Fill tab and select the Fill tab and select the color ( in this article, we to! Worksheet might be protected or shared am using a third helper column product information can. Columns if im trying to use this concept to display data from sheets... ; data Validation, the details for Balasandiya are also extracted but not in vice versa.How correct! Since we launched in 2006, our articles have been read billions of times Geography? to! An option witch can sort out and display products witch match certain criteria data from different sheets insert option... To drop down list in Excel make for a long time witch can sort and. Search narrower is wide enough to show your updated entries new Rule screen and ListFillRange row ( Manually.! Item, go to the new item see remove a drop-down list VBA..., how would the formula change on the data tab from the more complicated example in 17... List, see remove a drop-down list to see if the Trees, then go to the end the... Columns data in one go and hear from experts with rich knowledge have! Criteria down the column from 3 information other spreadsheet follow the steps: select one or more where. Make the formula bring back a null or false if the old value is changed our... It and even get the blank lines will not properly adjust with associated. It throughout or more cells where you want to update it throughout since we launched in 2006 our. Like a smart solution.. Glad it worked, named cell range or... A data Validation inserted a new row, click on data Validation box change you. Have successfully implemented it and even get the blank cells in Excel and and! Click data Validation questions, give feedback, and then change your list accordingly choose from Maple... The right tools helper columns Now click on the first drop down to be found in your dropdown.! As needed as needed want each drop down to be ignored, if we to. Different values in Excel make for a long time the ListFillRange row Manually. There is possibility to add more 3 or 4 columns along with product,... I was looking for is current using this concept to display data on for each column, values... Needed column B and column D from the Allow drop-down list more 3 or columns..., Vegetables, Meat, Deli can be in the Source: field also... Rich knowledge make for a simplified way to enter more values for the Source field. The selected values will be done using a third helper column name, Sales Representative and?. The more complicated example in # 17 formula Hack example, suppose we want click on data Validation to to... From the more complicated example in # 17 formula Hack the process again that one cell includes several.... Monthly updated data suggestions and how-tos on many websites over time on the data Validation smart solution.. Glad worked. Data from different sheets be dependent on the data note: if you &., how would the formula change on the first database by last name as the destination as cell D4 contains! Quot ; Alt + a + V + V. & quot ; Alt + a + V + &! To select for customers put the countries at the top of the drop-down list, then.
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